Use this Workload Capacity Calculator to see whether your current work exceeds available capacity. It estimates utilization, overload hours, burnout risk, buffer needs, and delegation pressure.
Capacity above 100 percent means required work exceeds available time. Even 90 to 100 percent can be risky if urgent work is common or buffer is too small.
For sustainable work, keep utilization below full capacity and protect buffer for unexpected issues.
With 40 available hours, 28 task hours, 7 meeting hours, 4 admin hours, and 6 buffer hours, required work is 45 hours and capacity is 112.5%.
Your workload is too high when required hours exceed available hours or when there is no buffer for urgent work.
A healthy workload often stays below 80 to 90 percent capacity, depending on how unpredictable the work is.
The sustainable limit depends on the person and role, but consistently exceeding capacity increases stress, error rates, and burnout risk.
Delegate when the task is repeatable, not uniquely dependent on your judgment, and your capacity is already tight.
Reduce overload, increase control, protect recovery time, clarify priorities, and avoid sustained work above capacity.
| Module | What it shows |
|---|---|
| Capacity percentage | Required work compared with available time. |
| Overload hours | Hours beyond realistic capacity. |
| Burnout risk | Risk created by overload and urgent work. |