How to use this text tool
- Paste your current signature.
- Choose compact, standard, or spaced formatting.
- Check detected fields and copy the cleaned result.
#372 · Email & SMS Tools Text Tool
Email Signature Formatter
Clean and format messy email signatures into a professional plain-text layout. Detect missing contact fields, normalize spacing, preview Gmail or Outlook compatibility, and create a copy-ready signature for business email.
Text Input
Paste or upload textRecent History
No history yet.
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What this tool does
The result shows a cleaner signature layout and whether core professional fields are present.
Whitespace cleanup + contact field detection + link count + phone/website recognition + completeness score.
Use this for business emails, support replies, sales outreach, Gmail signatures, and Outlook signature cleanup.
Example
Example: paste a scattered name, role, company, phone, and website block. The tool returns a normalized signature with consistent line breaks.
Use cases
- Sales email signature cleanup
- Support inbox signature standardization
- Gmail and Outlook plain-text signature setup
- Contact field QA
Tips for better output
- Keep the signature under six lines.
- Use one website link instead of many links.
- Include a direct phone number only when useful.
- Avoid large image-only signatures.
Processing details
The formatter removes extra whitespace, normalizes lines, detects email, phone, URL, role-like and company-like lines, and scores completeness.
Automated field detection is heuristic and may not identify every job title or company format.
FAQ
What should be included in a professional email signature?
A professional signature usually includes name, role, company, phone or website, and one or two useful links without excessive images or legal text.
How long should an email signature be?
A practical email signature is usually 3 to 6 lines. Longer signatures can distract from the message and look poor on mobile.
Why does Outlook break my email signature formatting?
Outlook can interpret line height, tables, images, and spacing differently. Plain-text or simple HTML signatures are more stable.
Should I include social media links in my email signature?
Include only relevant professional links. Too many social links can make the signature look cluttered and reduce trust.
Can I use emojis in a business email signature?
Use emojis only when they match your brand tone. For formal communication, a clean text signature is safer.
Related text tools
Tool modules
| Module | Included |
|---|---|
| Cleaning | Extra spaces, blank lines, tabs |
| Detection | Phone, email, website, social links |
| Preview | Plain text and optional HTML-style block |
| Score | Completeness and readability |
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