Estimate a practical AI governance record retention planning metric from your own workload, policy, cost, or risk assumptions. This calculator shows the main result with supporting figures so teams can document a scenario, compare alternatives, and identify inputs that need validation. It is an operational planning aid and does not determine whether an organization complies with any law or regulation.
The output is a calendar planning date based solely on the period and extension you enter.
Retention obligations vary by record, purpose, jurisdiction, contract, litigation hold, and policy. Obtain legal approval before deletion.
A trigger date of July 16, 2026 plus 36 months gives July 16, 2029. With no hold extension and a 30-day lead, the review reminder is June 16, 2029.
No. It produces a planning estimate from the values entered; compliance depends on facts, scope, applicable law, and implementation.
Use the rules that actually apply to the organization, people, data, systems, and processing in scope. Ask counsel when more than one jurisdiction may apply.
Calculate at least an expected case and a conservative case. Document the source, owner, date, and range for each uncertain input.
No. The calculator cannot interpret law, determine liability, or predict how a regulator, court, or claimant will act.
Update it when volume, staffing, systems, vendors, policies, risk, or applicable requirements change, and on the organization’s scheduled review cycle.
| Input concept | How to use it |
|---|---|
| Scope | Define the covered business units, systems, records, and period. |
| Assumption source | Use measured internal data or a documented scenario value. |
| Review trigger | Recalculate after material operational or legal change. |