Estimate review throughput and staffing needs for data retention work. Adjust the operational and scenario assumptions to see a transparent main result, supporting metrics, and practical interpretation. This independent planning tool does not determine legal obligations or replace advice from qualified counsel.
A positive gap means the team can clear the modeled queue within the period; a negative gap identifies the number of reviews left over.
This is an operational estimate, not a legal opinion. Validate sampling, escalation, and reviewer-qualification requirements for the applicable policy and jurisdiction.
With 1,200 items, 12 minutes each, 4 reviewers, 120 hours each, 75% utilization, and 8% rework, adjusted demand is 1,296 reviews. Effective capacity is 1,800 reviews, leaving 504 reviews of headroom; 3 reviewers are required when rounded up.
Rework increases adjusted demand because some items must be reviewed again.
Yes. Reduce productive utilization so non-review time is excluded from usable capacity.
Yes. It will show available capacity and zero required reviewers for the modeled queue.
A fraction of a reviewer cannot cover the full workload, so staffing need is rounded to the next whole person.
No. It estimates throughput only; legal sufficiency depends on applicable rules, scope, quality controls, and documentation.
| Input | Role in the estimate |
|---|---|
| Items awaiting review | User-entered scenario assumption |
| Minutes per item | User-entered scenario assumption |
| Available reviewers | User-entered scenario assumption |
| Hours per reviewer | User-entered scenario assumption |
| Productive utilization | User-entered scenario assumption |
| Rework rate | User-entered scenario assumption |