Plan event staffing without losing sight of the full payroll bill. Enter the crew size, paid hours, hourly wage, payroll burden, guest count, and expected revenue. The calculator estimates loaded labor cost, labor cost per guest, and labor as a share of sales. It is useful when comparing staffing plans, pricing a proposal, or checking whether setup and breakdown time have been included.
Total labor cost = staff × paid hours × wage × (1 + burden ÷ 100).
Total labor cost includes the entered payroll burden but excludes supplies, rentals, and other event costs.
Keep the reporting period and the treatment of taxes, fees, refunds, and complimentary service consistent across every input.
For 12 staff working 7.5 hours at $22 with an 18% burden, loaded labor is $2,336.40. At 150 guests, that is $15.58 per guest and 25.96% of $9,000 revenue.
It includes them only through the payroll burden percentage you enter.
Any period works if every input covers the same dates and the same operation.
Yes where the form allows it. Percentage results that require revenue will be shown as unavailable rather than divided by zero.
Only include them when they are consistently included in both the revenue and cost figures you enter.
Actual results can differ because of overtime, refunds, complimentary service, waste, discounts, or costs omitted from the inputs.
| Output | Meaning |
|---|---|
| Loaded labor cost | Primary operating result |
| Loaded hourly cost | Supporting decision metric |
| Labor cost per guest | Supporting decision metric |
| Labor share of revenue | Supporting decision metric |