Convert average time to hire into an annual cost estimate across your hiring plan. Combine vacancy impact and daily recruiting overhead to understand the cost per hire, total hiring days, and potential savings from a faster process.
Use the main result as a scenario estimate and read the supporting metrics to understand what drives it. Compare current and target cases with consistent definitions.
This estimate assumes every hiring day carries the entered daily costs. Adjust inputs to match your organization’s costing method.
For 80 hires at 42 days, with $275 vacancy cost and $35 overhead per day, annual cost is 80 × 42 × $310 = $1,041,600.
Use figures from the same reporting period and apply one consistent definition to every input. The help text beside each field describes the expected unit.
Zero is accepted where it represents a valid count, cost, or rate. Inputs used as divisors must be greater than zero so the result remains defined.
Not necessarily. The calculator is a planning model based on the values you enter. Confirm accounting treatment with your finance team before using it in reported statements.
Calculate the current case, record the result, then change one assumption at a time. This makes it easier to see which input drives the difference.
Applicant tracking systems may use different cohort dates, stage definitions, exclusions, or rounding. Align those definitions before comparing results.
| Model element | How it is used |
|---|---|
| Hires per year | Expected completed hires. Unit: hires. |
| Average time to hire | Calendar days from opening to acceptance. Unit: days. |
| Vacancy cost per day | Estimated daily role impact. Unit: USD/day. |
| Recruiting overhead per open day | Daily recruiting operating cost. Unit: USD/day. |