Find the minimum paid attendance needed for bar-package revenue to cover fixed setup costs and per-attendee beverage costs. This break-even model highlights the contribution earned from each attendee and shows the revenue and variable cost at the threshold, helping planners price optional bar packages or ticketed wedding-related events.
The main result is the smallest whole number of paid attendees whose contribution covers fixed bar costs. It is not the venue’s attendance capacity.
This planning estimate excludes taxes or contractual minimums unless entered in fixed or variable costs. A zero or negative contribution cannot break even.
With $2,500 fixed costs, a $45 package, $18 variable cost, and 3% fees, contribution is $25.65 per attendee. $2,500 ÷ $25.65 is 97.47, so break-even attendance is 98 people.
The next whole attendee is required whenever the unrounded result contains a fraction.
Contribution becomes zero or negative, so attendance alone cannot produce break-even.
No. Include their consumption in costs, but do not count them as revenue-producing attendees.
Enter an unavoidable minimum or shortfall exposure as part of fixed costs.
No. It covers the modeled costs only; add a target profit to fixed costs if you want a profit-inclusive threshold.
| Variable | Meaning |
|---|---|
| Gross revenue | Package price per paid attendee |
| Net revenue | Gross revenue after percentage fees |
| Contribution | Net revenue minus variable cost |
| Threshold | Fixed costs divided by contribution |