Build an annual recruiting cost estimate from hiring volume and cost per hire, with onboarding cost shown separately. The result helps with annual budgeting, monthly run-rate planning, and understanding the fully loaded cost of each new hire.
Use the main result as a scenario estimate and read the supporting metrics to understand what drives it. Compare current and target cases with consistent definitions.
Use the same cost-per-hire definition across periods. Exclude onboarding if it is already included in your cost-per-hire figure.
For 150 hires at $6,200 recruiting cost plus $1,800 onboarding cost, the fully loaded annual hiring cost is $1,200,000.
Use figures from the same reporting period and apply one consistent definition to every input. The help text beside each field describes the expected unit.
Zero is accepted where it represents a valid count, cost, or rate. Inputs used as divisors must be greater than zero so the result remains defined.
Not necessarily. The calculator is a planning model based on the values you enter. Confirm accounting treatment with your finance team before using it in reported statements.
Calculate the current case, record the result, then change one assumption at a time. This makes it easier to see which input drives the difference.
Applicant tracking systems may use different cohort dates, stage definitions, exclusions, or rounding. Align those definitions before comparing results.
| Model element | How it is used |
|---|---|
| Planned annual hires | Expected hires for the year. Unit: hires. |
| Recruiting cost per hire | Internal plus external recruiting cost. Unit: USD. |
| Onboarding cost per hire | Equipment, training, and setup cost. Unit: USD. |