Compare required workload with effective employee capacity after applying an engagement-related productivity adjustment. The result shows uncovered hours, adjusted capacity coverage, and the equivalent full-time staffing gap for the planning period.
Baseline capacity = employees × gross hours × productive share; adjusted capacity = baseline capacity × (1 + engagement adjustment); gap = max(0, required − adjusted capacity)
The gap is required productive work not covered by adjusted capacity. A negative engagement adjustment reduces capacity; a positive adjustment increases it within the tool’s bounded range.
Treat the engagement adjustment as a scenario input, not a causal fact. Calibrate it using observed performance changes where possible.
One hundred employees at 160 hours and 75% baseline productivity provide 12,000 productive hours. An 8% reduction gives 11,040 hours, leaving a 460-hour gap against 11,500 required, or 3.83 FTEs at 120 productive hours each.
Productive share captures normal non-output time, while the adjustment models an additional engagement-related scenario.
Yes. A positive value models output above the selected baseline; a negative value models a reduction.
Negative productive capacity is not meaningful, so the result is floored at zero.
Uncovered productive hours are divided by the productive hours supplied by one FTE in the same period.
The gap becomes zero and the remaining productive-hour surplus is reported separately.
| Output | How to use it |
|---|---|
| Effective capacity gap | Primary planning estimate |
| Adjusted capacity coverage | Supporting decision metric |
| Additional FTE needed | Supporting decision metric |
| Surplus productive capacity | Supporting decision metric |