Build an annual cost estimate for a remote-workforce program and offset it with recurring office savings. Enter remote headcount, monthly stipend and software cost, annual support cost, equipment purchase and replacement cycle, plus annual office savings per remote employee. The calculator annualizes equipment rather than charging the full purchase every year. Its main result is net annual program cost, while supporting figures show gross remote cost, office savings, and cost per employee.
Gross cost = Headcount × [(Monthly stipend + Software) × 12 + Support + Equipment ÷ Replacement years]
Net annual cost = Gross cost − Annual office savings
A positive net value is incremental annual cost; a negative value is net modeled savings. Annualizing equipment makes recurring budgets easier to compare.
Accounting treatment may differ from this planning view. Confirm capitalization, shared software licenses, taxes, and lease commitments with finance.
For 120 employees with a $75 stipend, $45 software, $400 support, $1,600 equipment over 3 years, and $2,400 office savings, gross cost is $284,800. Net annual cost is −$3,200, or $3,200 of modeled savings.
The calculator spreads the purchase over its expected cycle to create an annual planning amount.
Yes. A negative result means entered office savings exceed the modeled recurring remote costs.
Include it in the monthly stipend if that is how your policy pays it, or add it to another per-employee cost.
No. Enter only office savings that are realistically avoidable under current lease and space commitments.
Not automatically. This model focuses on annualized recurring cost; analyze one-time setup separately.
| Variable | Meaning |
|---|---|
| Monthly stipend | Recurring cash allowance per remote employee |
| Monthly software | Incremental remote-tool licenses |
| Equipment cycle | Years over which equipment is annualized |
| Office savings | Recurring avoidable facility cost per employee |