Compare remote-work demand with the productive capacity available from a distributed team. Enter annual workload hours, remote headcount, paid hours per employee, productive utilization, and a remote availability factor for connectivity, time-zone coverage, or other operating constraints. The calculator reports the shortfall or surplus, productive capacity, and required headcount. Keeping utilization and remote availability separate makes it easier to test operational improvements without quietly changing the workload assumption.
Capacity per employee = Paid hours × Utilization × Remote availability
Capacity gap = Workload demand − Headcount × Capacity per employee
A positive hour and headcount gap indicates insufficient modeled capacity. A surplus may provide resilience but should be checked against peak demand and specialized skill needs.
Do not reduce both utilization and availability for the same lost time. Each constraint should appear in only one factor.
At 100 employees, 2,080 paid hours, 80% utilization, and 95% availability, capacity is 158,080 hours. Against 180,000 hours, the gap is 21,920 hours, or about 13.87 employees.
Utilization represents productive use of paid time, while availability captures additional remote operating constraints you choose to model.
Yes. The calculator will show all entered workload as uncovered and estimate required headcount.
Annual demand is divided by productive capacity per employee and rounded up to a whole person.
It means modeled productive hours exceed annual demand; it does not guarantee every skill or time zone is adequately covered.
Assign each constraint to either utilization or availability, and do not reduce both for the same cause.
| Variable | Meaning |
|---|---|
| Paid hours | Annual paid hours per remote employee |
| Utilization | Share of paid time used productively |
| Availability | Additional remote operating factor |
| Required headcount | Demand divided by productive hours per employee, rounded up |