Estimate the people needed to admit, serve, supervise, and secure an event at peak operation. This festival capacity staffing tool converts attendance and throughput assumptions into role counts, total peak staff, and scheduled labor hours.
The main result is the number of people simultaneously scheduled for the modeled entry, floor/service, security, and supervisory roles.
Staffing obligations vary by venue, event risk, jurisdiction, union rules, licensing, and permit conditions.
For 900 attendees arriving over two hours at 120 guests per worker-hour, entry requires 4 staff. At 150 guests per service worker and 300 per security worker, the roles are 4 entry, 6 service, 3 security, and 2 supervisors: 15 peak staff.
Attendance is divided by the arrival window and the number of guests one entry worker can process per hour.
Yes. The estimate adds one supervisor per ten calculated entry, service, and security staff, with a minimum of one.
No. Use the calculator for planning and follow venue, permit, insurer, and local authority requirements.
Run each operating period separately or multiply role counts by the number of shifts, including overlap and breaks.
A fraction of a staffed position cannot cover a post or process guests, so each role is rounded up.
| Role | Driver |
|---|---|
| Entry | Arrival volume and throughput |
| Floor / service | Peak attendees per worker |
| Security | Peak attendees per security worker |
| Supervision | One per 10 modeled staff |