Estimate telehealth visit staffing requirement using operational inputs you can adjust for your own telehealth visit workflow. The calculator shows the main planning result alongside capacity, time, or workload details so you can spot the assumption driving the answer. Use recent local data and compare more than one scenario before changing schedules, rooms, staffing, or booking rules.
FTE means the workload equivalent of one full scheduled shift, not necessarily one individual employee.
The result estimates workload-based staffing for a typical day. Rounding up gives shift headcount only when every scheduled person has the same hours and usable-time assumption.
Planning estimate only. Verify modality or role qualifications, supervision, local labor rules, leave relief, on-call coverage, and demand by hour before setting a schedule.
For 120 daily tasks at 28 minutes each, an 8-hour shift at 78% productive time provides 6.24 productive hours per FTE. The workload is 56 hours, so the estimate is 8.97 FTE.
Breaks are reflected only through the productive-time percentage. Lower that percentage if breaks, meetings, documentation, or setup consume more paid time.
Round up for a single shift when partial staffing is unavailable. Across a week, fractional FTE may be covered through staggered or part-time schedules.
Run the workload separately for each role when tasks cannot be shared, then combine only roles that are operationally interchangeable.
Yes, but a weighted average based on the expected case mix is more reliable than a simple average.
Paid time can include breaks, handoffs, documentation, cleaning, meetings, and other work that does not directly complete a case.
| Input | Meaning |
|---|---|
| Planning period | Keep every workload and time input aligned. |
| Average time | Use a weighted mean when case types differ. |
| Productive time | Exclude breaks and unavailable time consistently. |
| Scenario check | Test typical and peak conditions separately. |