Convert a home care visit schedule into a field-staffing requirement. The model counts both in-home service and travel, compares the workload with productive hours per caregiver FTE, and adds a user-selected allowance for leave and day-to-day variation. Results include total field hours, base FTE, planned FTE, and whole-caregiver headcount for schedule planning.
Field hours = visits × (service + travel minutes) ÷ 60
Planned FTE = field hours ÷ productive hours × (1 + coverage rate)
Planned FTE represents time-based field capacity. It does not ensure that every shift, geography, credential, language, or continuity requirement is covered.
Validate the result against local employment rules, care requirements, skill mix, and actual route constraints.
For 520 weekly visits at 60 service minutes plus 25 travel minutes, workload is 736.7 hours. Dividing by 30 productive hours gives 24.56 base FTE. A 15% coverage allowance raises the plan to 28.24 FTE, or 29 whole caregivers.
Travel is required to deliver field visits and consumes caregiver time between patients.
They are weekly hours available for the workload included in the model, after excluding unrelated paid time.
No. It adds planned capacity for leave and variation; it does not calculate overtime pay or scheduling rules.
Convert their scheduled productive time into FTE or compare the decimal FTE result with the combined capacity of all staff.
No. It is an operational estimate and does not replace labor law, licensing, payer, or care-plan requirements.
| Item | Meaning |
|---|---|
| Variable | Unit |
| Weekly visits | Visits/week |
| Service and travel | Minutes/visit |
| Productive capacity | Hours/FTE/week |
| Coverage allowance | Percent added to base FTE |